The presentation (whether slides or another format) should be uploaded in advance of the web conference, and any other applications needed during the meeting should be open, yet minimized on desktop in preparation of sharing
Always have a contingency plan in place
Have a technical resource available for attendees, in the event a participant is having difficulty or if someone’s equipment fails*
Always conduct a pre-conference practice session to review set-up and roles with key members of the web conference
This avoids potential delays caused by users unfamiliar with the specific web conferencing service
Always place the call in ‘lecture’ mode or mute participants
This avoids any potential distractions caused by background noise
Always turn off entry announcements
Entry tones and announcements can be very distracting if attendees arrive late
Always familiarize yourself with the features of your web conference prior to the call
Know how to mute and unmute all lines
Know how to dial out to participants
Have the dial in and login information readily available
Always add an interactive function to your call to invite participation
Standard web conferencing features include polling, chat, Q&A, record.
